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Development & Grants Coordinator

Position Overview

The Development & Grants Coordinator is responsible for generating financial and in-kind support for Allies by successfully implementing fundraising strategies such as the annual campaign, fundraising events, donor cultivation activities and grant stewardship. The position will report to the Director of Development and work closely with Allies’ leadership and development volunteers.

Mission

To improve health and well-being, Allies provides integrated medical care, supportive human services, and community-based education for individuals living with, or at risk of HIV, viral hepatitis and sexually transmitted infections.

Vision

Allies envisions a healthier community whereby people access integrated medical care and supportive human services in a respectful setting, free of stigma and discrimination.

Key Responsibilities

  • In collaboration with the DoD, design and implement aspects of the annual campaign, including direct mail and email solicitations, the employee campaign and select face-to-face solicitations.
  • Work with the DoD and volunteers to solicit and track event sponsorships and in-kind contributions.
  • Coordinate all event logistics for development events, including, but not limited to the Allies Ball and donor cultivation/stewardship events.
  • In collaboration with DoD and program staff, prepare and submit grant proposals and/or reports to foundations, corporations and government agencies as required.
  • Maintain data in grant monitoring system ( Instrumentl ) to ensure that submission and reporting deadlines are accurate and current.
  • Serve as agency liaison and coordinate community-based fundraising events as needed.
  • Manage the charitable gift process, including gift processing, data entry and gift acknowledgement to ensure that gifts are tracked accurately and acknowledged in a timely manner.
  • Ensure that the donor database is accurate and up to date by entering information regularly and making corrections as needed.

Organizational Expectations

  • Seek out up-to-date information about Allies’ programs and services, as well as relevant local, regional and national health statistics that will inform and support our mission.
  • Improve job knowledge by remaining aware of new regulations and best practices; participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
  • Embrace and exemplify organizational standards and guiding principles for processes, protocols and utilization.
  • Commit to Allies’ promise to sustain and extend diversity, equity and inclusion.
  • Contribute to efforts which build and reinforce Allies’ distinctive, effective and ethical practices.
  • Serves as an ambassador for Allies in the greater community.

Knowledge, Skills & Abilities

  • Successful fund development initiatives.
  • Grant writing, submission and monitoring for government and foundation funding.
  • Strong interpersonal communication skills with the ability to establish and maintain relationships with a broad range of internal and external individuals/businesses. 
  • Knowledge of fundraising development practices and methods. 
  • Ability to organize and prioritize work and to maintain confidentiality of sensitive information. 
  • Strong computer skills, including familiarity with development software (Raisers Edge) and Microsoft Office Suite.
  • Excellent written and verbal skills.
  • Self-directed, flexible with strong problem-solving abilities.

A bachelor’s degree and two years of development experience, with a fund development emphasis is required. 

The Development and Grants Coordinator may be called upon to engage in physical activity related to general office work including the capacity to lift 35 lbs. and stand or sit for extended periods. The incumbent will also be required to travel locally for meetings and events.  Current PA child abuse, PA criminal history, federal criminal history clearances, and verification of TB test performed within the last year are required within the first 30 days of employment.

The designated budget for the Development and Grants Coordinator position is between $40K and $45K, with distinctions made for education and experience.

LGBTQIA-identified persons, Black, Indigenous, and other people of color (BIPOC), individuals with disabilities and legal histories, as well as from other historically underrepresented communities are encouraged to apply.

Resume and cover letter can be sent to Mark Marsen, Director of Human Resources, at mmarsen@alliespgh.org.